TIS Intech employs sensors, dashboards, and real time data to increase space utilization, reduce sick-office symptoms and boost staff effectiveness.

Last year in March, a Japanese IT services group,  TIS Intech, undertook a major workplace transformation at its Toyosu headquarters (employing over 21,000 staff) as part of a shift to activity-based working. The initiative aimed to bring back a workforce where roughly 70% had been operating remotely, while maintaining productivity and trust in shared office environments.

The challenge extended beyond space planning. Leadership had faced resistance tied to the loss of assigned seating and concerns over workplace conditions in densely occupied, sealed meeting rooms. Internal assessments had showed that air quality, temperature, and noise levels varied significantly across rooms, with some environments contributing to reduced concentration and slower decision-making. These issues were difficult to detect without instrumentation, creating a gap between workplace policy and employee experience.

To address this, the organization embedded environmental monitoring into its collaboration infrastructure and connected it to workplace analytics systems. The approach focused on transparency and measurable conditions rather than mandates. Key technical measures included:

  • Integration of sensors to track CO₂ levels, humidity, temperature, noise, and occupancy in real time
  • Centralized dashboards providing visibility into room conditions before and during use
  • Automated alerts for facilities teams to adjust ventilation or manage occupancy thresholds
  • Cross-platform compatibility to support multiple conferencing ecosystems without fragmenting data
  • Remote device management over a single network connection to ensure consistency across spaces

The firm announced that the goal was to “remove uncertainty” and give employees “clear data on where they can work effectively,” adding that visibility into environmental conditions helped “build confidence in shared spaces rather than forcing adoption.”

The result today in 2026 is:

  • increased utilization of collaborative areas
  • smoother adoption of flexible working
  • fewer complaints linked to meeting room conditions
  • environmental data has become part of broader operational metrics tied to employee performance and workplace planning

According to Niko Walraven, Area VP (APAC), Neat, the tech vendor consulting on the transformation, organizations are recognizing that meeting spaces “directly influence how people think and perform,” noting that environmental data is “…no longer just facilities information but part of how companies manage productivity and workplace trust.”